Develop a programme
Plans will help address key variables such as what resources will be required to deliver a sustainable programme? How will the programme be funded? How will the programme be evaluated?
The Planning phase comprises three core components:
- develop plans to support the programme
- develop a policies and procedures manual
- consider relevant legislative requirements
Refer to pages 29 - 31 of the Guide NZYMN Effective Practice Guide_Programme Development
You may also find this checklist useful: NZYMN Effective and Safe Practice in Youth Mentoring_Programme Planning Checklist
Develop a financial plan:
- Develop a program budget;
- Determine the amount of funding needed to start and sustain the programme;
- Identify and secure a diversified funding stream needed to start and sustain the programme;
- Determine the amount of time each funding source can be expected to provide resources;
- Establish internal controls and auditing requirements; and
- Establish a system for managing programme finances.
Plan how to evaluate the program:
- Decide on the evaluation design;
- Determine what data will be collected, how it will be collected and the sources of data;
- Determine the effectiveness of the programme process;
- Determine the outcomes for mentors and mentees; and
- Reflect on and disseminate findings.
Policies and Procedure - A Sample Checklist
Please note that the following information has been generously provided by Project K, (section 12 of their manual).
Some of it may not apply to your programme. It is intended as a guide only.
- Selection and Training of Mentors
- The Interview
- Criminal Record Check
- Contracting Mentors
- Students and Mentors Meeting
- Student and Mentor Gender Matching
- Delayed Mentor Matching
- Codes and Standards of Behaviour
- Relating with the Student's family
- The role of the Mentor
- In Loco-parentis
- Mentor Portfolio:
- Assisting students achieve their goals
- Student disclosure and confidentiality
- Respecting student privacy
- Communications with students
- Student/Mentor overnight stays
- Dealing with suspected substance/physical abuse or harassment of students
- Dealing with harassment or abuse by the student
- Dealing with difficult student behaviour and negative attitudes
- Student smoking and substance abuse
- Student dishonesty
- Reporting and Meeting attendance
- Reporting Incidents and Accidents
- Committing Project K to any expense
- Money and Gifts from Mentors
- Acknowledgement of mentors
- Ongoing Training
- Performance Review
- Mentor smoking and substance abuse
- Dealing with Mentor complaints
Source Project K, Foundation For Youth Development, 2006
Also see "The 16 Steps to Effective Youth Mentoring - Dr Susan Weinberger" (42k pdf) for more information on this topic.
When two strangers are brought together, as is the case when a volunteer adult mentor is matched with a young person, there are bound to be risks involved, especially if the young person comes from a high risk environment.
A mentor is often spending time alone with the young person and there is also a strong focus on developing a close, meaningful relationship. Many young people are facing challenging circumstances and are often vulnerable.
Youth mentoring programmes should have policies and procedures in place to reduce risks to a minimum. This requires careful planning, thorough screening, orientation and training of programme staff, mentors and young people and acceptable safety procedures. Topics that need to be considered would include:
- Processes to deal with conflict or grievance of some sort
- Safety and security issues
Programme staff should discuss possible issues that may arise during a mentoring partnership and how best to prepare for potential risk factors.
Risks are considerably reduced when there is effective ongoing training and supervision of the mentoring partnership by programme staff.
Effective record-keeping is a vitally important part of a risk management strategy.